At Women’s Care, we’re converting medical records for patients from paper charts to an electronic medical record (EMR). The medical information we’ve gathered from you over the years must be transferred into our new system in a thorough, accurate, and timely fashion.
The conversion is painstaking and time-consuming, but one that offers long-term benefits that you, our patient, shouldn’t be without. With the EMR comes the peace of mind of knowing your medical record is safe, that your physician has the most current information on your behalf, and that safeguards are in place to monitor your health.
Our patients have been generally positive about this change even though check-in takes a bit longer. We hope that an explanation of the conversion process will help you know what to expect and will make your next visit more pleasant.
In essence, every patient who walks through our doors is a new patient to our EMR system. When you check in for the first time under the new system, we’ll take your photo. This security feature helps ensure that we’re seeing you and only you for future appointments. It also enables us to put a name with a face when we speak with you on the phone.
Each time you’re seen at Women’s Care you’ll be given a “bubble sheet” to fill out—similar to the tests we all took with our #2 pencil in school. Instead of a test, our bubble sheet is a survey of your body systems, which helps your physician know what symptoms, if any, are related to the reason for your visit. Even if you don’t have symptoms, that fact is crucial to your medical record. Once complete, the form is scanned into your EMR.
Some of our offices also request that you fill out a history form in the bubble sheet format, while others continue to ask for a handwritten version. Again, both are scanned into the EMR.
We know that your time is valuable and have tried to streamline our check-in process as much as possible. Thanks for your patience as we make this important change to ensure that you receive the very best health care possible.